Wedding Planning For Summer Weddings: How To Beat The Heat And Keep Guests Comfortable

Wedding Planning For Summer Weddings: How To Beat The Heat And Keep Guests Comfortable

Do you want to plan a wedding that will be remembered as the perfect summer celebration?

Summer weddings can be especially tricky, with the heat and humidity making it difficult for guests to stay comfortable.

As an experienced wedding planner, I'm here to help ensure your special day is all you dreamed of - no matter what the forecast says!

In this article, I'll share my top tips on how to beat the heat and keep guests feeling cool during your summer wedding.

From choosing lightweight fabrics for attire to cleverly utilising shade in outdoor venues, there are plenty of ways to ensure everyone enjoys themselves without breaking a sweat.

With these helpful ideas, you can relax knowing your big day will run smoothly – even when temperatures climb triple digits!

So if you're ready to learn some pro-level strategies for planning a stress-free outdoor event in the summertime (and let's face it: who isn't?!), read on for more details about conquering those sultry days ahead.

Choosing a Venue

Did you know that over 50% of summer weddings take place outdoors?

Whether it's a garden, beach or mountain backdrop, couples seek ways to make their special day memorable.

As an experienced wedding planner, I'm here to help beat the heat and keep your guests comfortable during outdoor events.

Choosing a venue is often one of the most challenging tasks when planning a wedding in the summertime.

To ensure that everyone is having a great time and staying cool while celebrating this momentous occasion, consider these tips:

First, if possible, select an indoor venue with air conditioning or opt for somewhere with plenty of shade from trees or other structures.

When hosting outside, look into renting tents and canopies as well as industrial fans and portable misting systems to provide relief from the sun's rays.

Ensure access to cold refreshments such as bottled water and drinks served on ice throughout the event. And don't forget about seating - choose lightweight chairs that won't trap heat and set up tables under covered areas.

Hence, people have options for where they'd like to situate themselves.

Taking steps towards creating an enjoyable environment will make your big day successful!

Even beyond selecting a suitable venue, there are many more things to consider, including outdoor events and shade structures...

Outdoor Events and Shade Structures

Photo source: Rock My Wedding


As the saying goes, "A bad plan is better than no plan".

When it comes to wedding planning for summer weddings, there's nothing worse than having your glorious day ruined by Mother Nature.

Fortunately, there are plenty of ways to beat the heat and keep guests comfortable during outdoor events - like incorporating shade structures into your event!

Shade structures come in all shapes and sizes these days, so you can customise them to fit your theme and style.

If you're looking for a more luxurious feel, consider renting an elegant chandelier tent with high ceilings that can be decorated with flowers or lights.

For a more rustic affair, think about using wooden pergolas draped with fabric or even large umbrellas hung from trees.

Either way, providing shelter from the sun is essential if you want your loved ones to stay cool throughout the night.

On top of offering protection from UV rays, shade structures provide much-needed relief from oppressive temperatures on hot summer days - which could mean the difference between a successful event and one where people just "melt away."

That said, don't forget to have ample water stations around the venue, too, as hydration plays a key role in keeping everyone healthy and happy!

With cleverly placed shade structures in place, your guests can enjoy your celebration without worrying about getting overheated... which means dressing appropriately for the weather becomes crucial too.

Dressing For The Weather

Did you know that the average summer wedding will have temperatures of around 25 Celsius (78 degrees Fahrenheit)?

So, when it comes to dressing for a hot and humid day - comfort is key.

As an experienced wedding planner, I've learned to dress up while keeping cool.

First, light fabrics like cotton, linen or chiffon are best suited for warmer weather, and breathable fabric can help keep you from overheating.

If you want to wear something more formal but still airy, opt for pastel colours in lightweight materials like silk.

Avoid dark colours, as these absorb heat easily!

For added ventilation, you should also consider wearing shorter hemlines, such as maxi dresses with slits.

18 Gorgeous Wedding Dresses With Slits for Every Budget

Photo source:


When choosing accessories, look for pieces made from natural fibres like straw and wood, which are lightweight yet stylish at the same time.

Opting for open-toed shoes over closed-toes helps keep your feet comfortable throughout the celebration. And don't forget about hats!

Wearing a wide-brimmed hat adds style points and gives much-needed protection against the sun's rays.

Having said this, there are countless ways to stay chic even on sweltering days without compromising comfort - so take advantage of the opportunity to express yourself through fashion!

By taking the right precautions and following these simple tips, guests can feel confident in their outfits whilst enjoying every moment of their special day, regardless of what Mother Nature has in store.

Catering For Comfort

Summer weddings are a special time of year, but they can also bring with them the challenge of keeping guests comfortable in the heat.

As an experienced wedding planner, I know that catering for comfort is key to beating the heat and ensuring your guests have a great time!

Picture this: as you walk into your venue on your summer wedding day, you're met by delicious aromas wafting through the air — fragrant salads and fresh-baked pieces of bread mixed in with sweet treats like ice cream and homemade lemonade.

Your caterer has not only come up with some amazing dishes but it's all designed to help keep everyone cool throughout the night.

From light bites like fruit skewers and vegetable crudités to refreshing drinks like lightly spiced iced teas or spiked aguas frescas, there's plenty for your guests to snack on without becoming too hot.

Serve frozen popsicles during cocktail hour or provide parasols so people can stay shaded while mingling outside; whatever you choose, be sure that it helps to make their experience even more enjoyable.

Consider using paper plates rather than china – they may not look as fancy, but they'll keep food from getting too warm in the summer sun!

With these tips and tricks under your belt, you can create an unforgettable event that will beat any heatwave.

Keeping Guests Hydrated

It's no surprise that summer weddings can be extremely hot and uncomfortable.

As a wedding planner, I always plan for the worst-case scenario regarding heat.

Keeping guests hydrated is one of the most important steps in ensuring their comfort on your special day!

I like to focus on providing plenty of water for guests throughout the day.

Cold bottles and jugs filled with ice water are available on each table and around the venue.

Have servers come by during key moments - such as after speeches or dances - to offer more drinks?

And don't forget about non-alcoholic options; provide plenty of fruit juice, tea, and lemonade too!

You could even go a step further and get creative with fun ways to keep everyone cool, like popsicles or frozen treats for dessert. It's all about using small details that will make your guests feel comfortable despite any potential heat waves.

Plus, they'll appreciate you going out of your way to ensure their well-being!

By taking these few simple measures into account, your guests are sure to stay refreshed and happy at your summer wedding – now, onto planning some breezes!

Planning for Breezes

Alright, we're onto the next step of wedding planning for summer weddings: how to beat the heat and keep guests comfortable.

This time, it's all about creating some breezes!

When you think of a hot summer day, you typically imagine still air that makes everything feel even more stuffy and uncomfortable.

Luckily, there are plenty of ways to give your guests a nice cool breeze as they celebrate with you. Let's explore what those options might be.

One way is to take advantage of any natural breezes on-site by strategically placing fans throughout the area and perhaps in front of any doors or windows to help move the air around.

If electricity isn't an option at your venue, consider bringing in battery-powered fans so everyone can stay cosy no matter where they're seated or standing during the ceremony.

You could also look into renting misting machines, which will create a cooling spray for guests as they walk through certain areas - but make sure wherever you set them up won't cause slippery grounds for people in sandals or high heels!

Finally, don't forget to factor in Mother Nature when making plans – if outdoor ceremonies are something you're considering, choose times later in the afternoon when cooler breezes tend to pick up.

All these small touches will go a long way towards ensuring your guests can enjoy their day without feeling like they've stepped right into a sauna!

Now let's talk logistics to help everyone cool off with activities...

Cooling Off With Activities

15 Ways to Serve Ice Cream at Your Wedding


When planning a summer wedding, keeping guests comfortable can be challenging.

Consider this couple: Lynette and Mark were determined to have their outdoor dream wedding in July, despite all the potential heat issues.

With some creative thinking, I devised ways to beat the heat and keep everyone cool - starting with activities!

Incorporating fun activities that can help your guests cool off during your summer wedding is key.

From an ice cream bar where they can build their creations to providing handheld fans and parasols so guests can stay shaded from the sun's rays, you can incorporate many simple ideas into your event.

Why not set up a game of giant Jenga or croquet for couples looking for something more interactive?

Not only will these activities provide entertainment, but they also offer respite from the hot summer air.

You could even take inspiration from traditional cultures worldwide that have been throwing weddings outdoors in warm climates since time immemorial.

For instance, Indian weddings often include 'showering of rose petals', which provides a refreshing atmosphere and fragrant decor!

By getting imaginative with how you plan out different elements of your day – like games and decorations – you'll find plenty of ways to keep everyone feeling cooler on your special day.

With all these ideas at our fingertips, we now turn our attention towards decorating with temperature in mind...

Decorating With Temperature In Mind

Did you know that over 275,000 couples wed in the UK each year?

Planning a wedding for the summer can be especially challenging; with temperatures rising, it's important to consider how to keep guests comfortable and beat the heat.

Decorating with temperature in mind is an essential part of this process:

When planning your décor, think about materials that will help reduce the warmth in the room.

Lightweight fabrics such as cotton or linen are good choices for linens, curtains, and other textiles.

Natural fibres like jute and bamboo can also add texture without trapping heat. Additionally, choosing pale colours like white or ivory may reflect light rather than absorb it.

To make sure your guests stay cool during outdoor receptions, there are several things you can do. A few examples include:

  • Providing fans – Handheld battery-operated fans are inexpensive and easy to provide at each table setting.
  • Offering drinks – Provide plenty of non-alcoholic refreshments such as lemonade, tea, or fruit water, cold beers, and cocktails so people don't become dehydrated in the sun.
  • Setting up umbrellas or tents – If possible, set up some shade structures around seating areas to allow people to take breaks from direct sunlight throughout the day.

Follow these tips for decorating with temperature in mind, and create a beautiful atmosphere while keeping your guests cool throughout your big day!

With thoughtful lighting designs next on our list of ways to combat wedding heat, let's move on...

Lighting to Reduce Heat

Did you know that lighting accounts for approximately 20 per cent of the energy used in a typical wedding hall?

It's no surprise when we consider how important it is to get the right ambience and atmosphere.

As a former wedding planner, I've seen firsthand how quickly heat can build up if not managed properly.

The good news is that couples can reduce the heat produced by choosing strategic lighting fixtures while still achieving their desired look and feel.

Using LED lights or even solar-powered fairy lights are great options as they produce significantly less heat than conventional bulbs without sacrificing any of the glamour.

Plus, there are now so many wonderful colours to choose from!

It's also worth noting that dimmable switches can further reduce electricity consumption and heat production.

Minimising light output where possible will make guests more comfortable throughout your event – which should always be one of our top priorities during summer weddings.

With careful consideration given to décor and lighting choices, you'll have all bases covered!

Staying Cool In The Kitchen

It's like a game of chess regarding wedding planning in the summer. Just as you make one move, another obstacle arises that needs to be conquered; heat being chief among them.

The kitchen is often an afterthought when considering keeping guests comfortable during these events, but ensuring your culinary staff is well-equipped to counter the temperatures should not be overlooked.

Staying cool in the kitchen can seem daunting at first blush - almost like putting out a roaring fire with only a glass of water - but several measures can be taken.

For starters, putting up large industrial fans near the stoves and grills will help circulate air throughout the space and keep those who work back there from feeling overwhelmed by the rising temperatures.

Adding extra ventilation or even installing AC units (if feasible) can also aid in keeping things running smoothly inside this hot zone.

Finally, ensuring everyone has access to plenty of cold beverages and snacks will go a long way towards helping them manage their time better.

A few frozen water bottles for quick hydration won't hurt, either! With these small adjustments, chefs and servers alike can stay focused on what they were hired to do: creating delicious dishes while still providing exceptional service – no matter how hot it gets outside.


PRO TIP: When planning a summer wedding with a cheese wedding cake as the centrepiece, it is essential to ensure that the cake remains cool and fresh throughout the event.

To achieve this, one must take a few key precautions.

First, choose a location for your cake that is away from direct sunlight and heat sources, such as air vents or ovens. If possible, place the cake on a table near an air-conditioned area or beneath a shaded canopy.

Secondly, consider using a cooling system, such as ice packs or insulated cake boards, beneath the cake to help regulate its temperature. Be sure to cover the ice packs with a cloth to avoid any contact with moisture. Another useful tip is to schedule the cake cutting ceremony earlier in the reception, before the heat reaches its peak.

Finally, if the cake must sit out for an extended period, opt for harder, more resilient cheese varieties that can withstand warmer temperatures without losing their shape or texture.

By taking these precautions, you can ensure that your cheese wedding cake remains a delicious and elegant focal point throughout your summer celebration.


Frequently Asked Questions

What Is The Best Time Of Day To Hold An Outdoor Summer Wedding?

When planning your summer wedding, one of the most important decisions you will make is when and where to hold the ceremony. If you are opting for an outdoor wedding, choosing the best time of day is key in ensuring your guests stay comfortable throughout the day.

As a former wedding planner, I have seen firsthand how heat can be an issue during summer weddings. Here's my advice on finding the ideal time for your big day:

First, remember that late morning or early afternoon ceremonies tend to be more successful than those held in direct sunlight – either at noon or mid-afternoon. This allows your guests to enjoy cooler temperatures before heading inside for dinner and dancing. To further ensure their comfort:

  1. Make sure there are plenty of umbrellas available so that everyone has shade while they wait outside;
  2. Have bottles of cold water ready as soon as people arrive;
  3. Place fans around seating areas to give additional relief from the sun's rays;
  4. Provide parasols or hand fans with personalised messages printed as favours.

These thoughtful touches show your guests how much you care about their well-being – they will appreciate it and remember it long after your special day!

As long as you plan and take proactive steps to reduce heat stress, you can rest assured that your outdoor wedding will succeed regardless of what Mother Nature throws at us!

How Can Guests Be Encouraged To Stay Cool During The Wedding?

When it comes to summer weddings, keeping guests cool and comfortable is a must.

I can tell from experience that the best way to ensure this happens is to encourage guests to stay cool throughout the ceremony and reception. Here are some easy tips on how to do just that:

Provide Shade & Fans:

  • Place umbrellas around seating areas or provide small handheld fans for your guests. This will help them feel relief from the heat while they enjoy their special day.
  • Set up misting stations in key areas where people congregate, such as comparative food tables or dance floors. This is great for providing quick cooling relief!

Serve Refreshments:

  • Offer light drinks like lemonade, iced tea or flavoured waters during cocktail hour and throughout the reception. Guests will appreciate having something cold and refreshing when the temperature rises.
  • Make sure plenty of ice is available too - whether it's cubed floating in their drink or crushed at the bar - so everyone can keep cool all night!

You want your wedding day to be memorable for all the right reasons, so ensuring your guests stay comfortable should be the top priority.

With these simple tips, you can beat the heat and ensure everyone has an enjoyable time, no matter what Mother Nature throws at you!

Are There Any Special Regulations To Consider When Planning An Outdoor Wedding?

Ah, outdoor weddings in the summertime. Nothing quite beats a romantic ceremony under the sun and stars - unless you're melting from heat exhaustion!

Planning an outdoor wedding brings about its own challenges; such as making sure your guests are comfortable no matter what Mother Nature throws at them.

But first, let's look into those pesky regulations that must be considered when planning an outdoor wedding.

Picture this: I'm walking along with my clipboard, trying to find the perfect spot for this couple's special day.

A few steps later, and bam, I'm stopped by all these signs everywhere telling me if it's acceptable or not to set up here...

You know, things like noise ordinances and fire codes must be considered. Not to mention local laws that may restrict certain activities depending on where you live.

All of this adds more stress to the already stressful wedding planning process!

Thankfully, there are ways around some of these restrictions so couples can still have their dream outdoor weddings without worrying too much about any potential issues.

For example, they could always get permission from the city council ahead of time or even choose another venue (like a beach!), allowing them to escape those pesky rules while still providing a beautiful backdrop for their big day.

So don't let those regulations stop you from having the perfect outdoor wedding – instead, use them to make everyone feel comfortable and enjoy themselves during your special day!

With careful research and preparation, you can beat the heat and create memories that will last forever!

What Type of Clothing Should Guests Wear For An Outdoor Summer Wedding?

When planning a summer wedding, it's important to consider the comfort of your guests. That means having them dress appropriately for an outdoor event! You want your guests to look their best while comfortable in the heat.

So, what type of clothing should they wear?

As a former wedding planner, I recommend that they opt for light-coloured and breathable fabrics like cotton or linen.

These materials will help keep them cool and fresh throughout the ceremony and reception.

Plus, if you're hosting a destination wedding, this is especially true since climates can vary drastically from one location to another!

Short-sleeved shirts are always great options for summer weddings for both men and women. Women have more freedom when choosing dresses; lightweight sundresses work well during hot weather months.

Also, try opting for sandals instead of closed-toe shoes —this is much more practical in warmer temperatures! If you'd rather go with something dressier than flip-flops, strappy-heeled sandals are perfect for formal occasions.

Ultimately, keeping your guests comfortable on such a special day should be a top priority, and ensuring they're dressed properly is key. With these tips in mind (and maybe even some fun accessories!), you can trust that everyone attending your outdoor summer wedding will look stylish yet feel relaxed all night long!

Should The Wedding Cake Be Served Chilled In The Summer Months?

The warm summer brings a special beauty, bright sunshine and blooming flowers.

Yet, it can be challenging for couples planning their wedding during this time to keep guests comfortable in the heat.

We can ensure everyone is enjoying themselves by carefully considering how the dessert should be served at an outdoor summer wedding - namely, whether or not the cake should be chilled.

As an experienced wedding planner, I'd advise couples to serve their wedding cake cold if they celebrate outdoors in hot weather. Here's why:

  1. Chilled desserts are more refreshing than room-temperature treats; so your guests will appreciate having something cool and sweet after spending hours in the sun.
  2. Summertime cakes tend to melt faster than usual due to higher temperatures, making them harder to cut into slices without smearing frosting everywhere! Keeping it chilled helps maintain its beautiful structure until you can slice it up.
  3. Serving a chilled cake allows you to incorporate creative elements like flavoured icing or ice cream that would otherwise melt too quickly under direct sunlight. Plus, it adds another layer of festive fun for all ages!

Chilling your wedding cake may seem like a small detail, but trust me – it makes a surprisingly big difference in keeping your reception as enjoyable as possible on even the hottest days!

Not only does it help keep things running smoothly throughout your event, but it provides a tasty surprise for each guest as they enjoy being together on such a special occasion.


I've been a wedding planner for many years and can tell you that summer weddings have unique challenges. However, with the right planning and focus on guest comfort, they can be as beautiful as any other season!

One interesting statistic worth noting is that 84% of couples surveyed said they would opt to move an outdoor ceremony indoors if temperatures were too hot or humid outside. This shows how important it is to consider both the time of day and temperature when scheduling your ceremony.

As a professional wedding planner, my best advice is to ensure guests are comfortable throughout the event.

Have plenty of chilled drinks available; encourage guests to dress lightly in breathable fabrics; serve food early in the evening so that no one gets hungry during peak heat hours; and aim for early afternoon ceremonies whenever possible.

With these tips in mind, your summer wedding will go off without a hitch!

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