A romantic winter wedding reception with string lights, candles, and evergreens on the tables. Soft lighting, in a barn venue.

13 Tips for Planning the Perfect Cosy Winter Wedding

Planning a winter wedding? With a little creativity and know-how, you can craft a uniquely romantic and magical celebration.

In this post, you'll discover my top tips as a former wedding planner for adding cosy, intimate details to your big day. I'll share advice on:

  • Finding the perfect winter wedding venue
  • Selecting colours and décor that radiate warmth
  • Making the most of seasonal elements like snow and evergreens
  • Crafting a menu with delicious comfort foods
  • Keeping guests warm and toasty
  • Choosing attire that's both stylish and practical
  • Selecting meaningful accessories for your wedding party
  • Designing beautiful invitations that set the theme
  • Planning a memorable winter ceremony
  • Arranging fun activities guests will love
  • And more!

With thoughtful planning and personal touches, you can create a winter wedding that feels warm, romantic, and full of love.

Let's get started!

1. Deciding on a Venue for The Winter Wedding

Choosing the right venue for a winter wedding can make all the difference in creating a cosy and romantic celebration.

A beautiful, secluded outdoor setting can be enhanced with twinkling lights and warm fire pits. At the same time, an indoor venue can be transformed with lush florals and bold colours.

As an experienced wedding planner, I know that your venue should be the perfect backdrop to capture your love story.

When considering venues, think about the time of day.

For instance, during peak winter months, it gets dark early, so you'll want to look for a space that has natural light or good lighting options.

Or, if you're having an afternoon wedding, a cosy fireplace will set the mood for your guests and add sophistication to the photos.

At the end of the day, what matters most is that you choose a space that reflects your love story – whether it's a rustic barn or a grand ballroom.

When you find "the one," you'll know it!

Now let's move on to how to create a romantic atmosphere with colour schemes...

2. Choosing a colour Scheme for a Romantic Atmosphere

Choosing the perfect colour scheme for your winter wedding is one of the most important elements in creating a cosy and romantic atmosphere.

As a wedding planner, I know that the right colours can make all the difference in setting the tone for your special day.

First, you need to start by selecting two or three shades that complement each other nicely.

For example, warm hues such as reds, oranges and yellows will create a traditional and inviting feel. At the same time, cool blues and purples can be used to set a more elegant and romantic ambience.

If you're looking to add some sparkle to your celebration, consider adding metallic tones like gold or silver.

Whatever colour palette you choose, make sure it fits with the overall theme of your wedding.

And when it comes to decorating with flowers and fabrics, look for natural materials like velvet or lace that will help bring out the richness of the colours you've chosen.

With careful planning, you can create an atmosphere of love and romance on your special day – no matter what season it is!

This is just one part of planning a winter wedding; next, we'll explore how to make the most of seasonal elements in your decor for an unforgettable experience.

3. Making the Most of The Seasonal Elements in Your Decor

As a wedding planner, I've had the privilege of helping many couples create a cosy and romantic winter celebration.

The secret to success lies in embracing the season and making the most of the elements it has to offer.

Let's explore how to do that with your decor!

The first step is deciding on a colour scheme.

You'll want something that is inviting, cosy, and romantic.

Think warm tones like deep reds, burgundy, golds, greens, and oranges that will evoke an intimate atmosphere.

Once you have chosen your colours, it's time to get creative with the seasonal elements!

Candles are always a wonderful way to set the mood for any event.

Place them in warm holders around the venue for a soft glow and subtle ambience.

Greenery can also be used to make your celebration feel more homey - think garlands of evergreen branches or even pine cones hung from the ceiling!

Finally, don't forget about incorporating soft accents such as throws or blankets for guests who may get chilly during their stay.

These touches will turn any space into an inviting winter wonderland – perfect for creating lasting memories on your special day!

4. Setting a Winter Menu for The Reception

As a wedding planner, I understand the importance of setting a winter menu that celebrates the season.

Whether it's seasonal fruits like citrus and pomegranate or warming comfort foods like soups and stews, there are plenty of options to choose from.

When creating a winter menu, it's essential to focus on incorporating seasonal flavours that will not only delight your guests but also create a cosy atmosphere at the reception.

For starters, I recommend offering both hot and cold dishes, such as soups or salads made with winter vegetables like squash or sweet potatoes.

Serve drinks such as mulled wine or spiced cider, which will add warmth to the celebration.

For mains, you can keep things simple by serving traditional classics like roasted chicken with seasonal sides like braised Brussels sprouts or mashed root vegetables.

Desserts should reflect the season, too - consider baking pies with apples or cranberries, traditional mince pies or offer warm puddings such as berry crumble for an indulgent finish.

With just a few small tweaks to your menu, you can easily create an intimate and romantic atmosphere for your winter wedding celebration.

From comforting warm dishes to seasonal desserts, you can make sure your guests enjoy delicious food in an inviting atmosphere that reflects the time of year.

"We wanted to do something unique for our winter wedding reception, so we decided on a 'cheese cake' instead of traditional cake. We worked with an incredible cheesemaker to create a beautiful stacked 'cake' of wheels of cheese in different flavours. It was decorated with grapes, nuts, and winter greenery. Our guests were thrilled to indulge in the savoury layers! The cheese cake we ordered from the Cheese Wedding Cake Shop was the perfect thing for a cosy winter celebration." -Madeline, recent winter bride

Now let's take a look at how to add a touch of cosiness to the reception hall…

5. Adding a Touch of Cosiness to the Reception Hall

As a veteran wedding planner, I've seen it all when it comes to creating the ideal winter celebration.

From cosy settings to romantic touches, there's no shortage of options for couples who want to create a warm and inviting atmosphere for their big day.

Now, let's talk about adding that extra special touch of cosiness to the reception hall.

Firstly, consider using textured fabrics like velvet or faux fur draped around the room.

This will instantly add a luxurious feeling to your event.

Opting for heavier curtains and upholstery can also be a great way to make the space feel more intimate.

Even something as simple as offering blankets or throws can give an inviting yet practical element for guests, allowing them to stay comfortable throughout the evening.

In addition, you may also want to consider incorporating some scented candles.

Not only will this bring in a gentle aroma throughout the room, but it will also help create an ambience that encourages conversation and closeness between guests.

And don't forget - if you're hosting your wedding during Christmas time, adding holiday decorations can bring out a festive spirit and spread some holiday cheer!

So there you have it - these tips will help ensure your winter wedding is an unforgettable experience not only for you but also for your guests!

As we move to the next stage of planning your wedding day look, selecting the right attire for the occasion is essential in creating a truly magical winter wonderland experience!

6. Selecting the Right Attire for the Occasion

When it comes to selecting the perfect attire for a winter wedding, there are lots of options you can explore.

From classic looks to trendy pieces, you can make sure your guests look cosy and romantic by following these suggestions:

  1. Consider a colour palette of warm hues such as reds, oranges, and pinks. These colours will create a festive atmosphere while creating an intimate experience for everyone involved.
  2. Choose fabrics that are soft and comfortable, like velvet or cashmere. These fabrics will keep your guests warm while providing a luxurious feel to the celebration.
  3. Invest in accessories that add a touch of sparkle and glamour to the occasion. Think shimmering headpieces or beaded jewellery that will reflect light and draw attention to your guests' outfits.
  4. Add layers of warmth with shawls and wraps in complementary colours for added texture and sophistication to the look.

No matter what style you choose for your winter wedding, making sure that your guests feel comfortable is key!

The right clothing will bring out their personalities while creating an inviting atmosphere for everyone involved in the big day! Your winter wedding is sure to be a cosy and romantic affair when you pick out the perfect outfits for your party members - now it's time to pick out some amazing accessories!

7. Picking the Perfect Accessories for the Wedding Party

As a former wedding planner, I know how important it is to have the perfect accessories for the wedding party.

It can be a challenge to find just the right pieces that are both stylish and comfortable but also fit in with your winter-themed celebration.

But with a few tips and tricks, you can create a cosy and romantic atmosphere for your special day.

To begin, take note of the overall colour palette.

Perhaps you are using navy blues and silver hues throughout your décor, or you opt for warmer shades like cranberry and cream.

Regardless of which colours you choose, selecting accessories that match or at least coordinate with this scheme will help create a cohesive look for everyone in the wedding party.

When it comes to specific items, think about adding fairy lights or sparkly jewellery to give off a magical vibe.

If you're having an outdoor ceremony, consider giving each guest an elegant shawl as they arrive - not only will this keep them warm on chilly winter days, but it can also double as a keepsake after the event is over!

TIP: Make sure to take into account any religious or cultural customs when choosing accessories. Some faiths may prefer certain items of clothing or jewellery. In contrast, others may require guests to cover their heads with scarves during the ceremony.

By taking all of these details into consideration ahead of time, you can ensure that everyone feels included and respected on your big day.

8. Crafting a Winter-Themed Wedding Invitation Suite

Now that your winter wedding has begun to come together, it's time to craft a special invitation suite for your guests.

After all, this is the first impression they'll have of your big day!

A winter-themed invitation suite can help create a romantic, cosy atmosphere for the celebration.

There are so many ways to make your invitations stand out.

Try adding some winter elements like snowflakes, pinecones or even an illustration of a wintry woodland scene.

You could also use rich colours such as deep blues, purples and reds that evoke a feeling of comfort and warmth on even the coldest winter days.

Finally, consider personalising each invitation with names or quotes that mean something special to you and your partner.

Your guests will appreciate the thoughtfulness and care you put into designing your wedding invitations - plus, it's always lovely when they receive something unique!

As we move forward in planning this special occasion, let's explore ways to create a memorable winter ceremony.

9. Creating a Memorable Winter Ceremony

As a wedding planner, I know that the ceremony is the heart of every wedding celebration.

Crafting a memorable winter ceremony is no easy task. Still, with a few simple tips and tricks, you can create a cosy and romantic event that your guests won't soon forget.

Take, for example, one of my clients who wanted to incorporate their love for skiing into their vows--it was an awesome way to show off their personalities and make the ceremony unique to them.

You don't have to be so extreme, but there are plenty of creative ways to bring your winter theme to life during the ceremony:

  • Decorations: Incorporate snowflakes, evergreen branches, pine cones, and candles in shades of white and blue into your decorations.
  • Think twinkle lights suspended from tree branches or white fur blankets draped across chairs.
  • Music: Play traditional winter-themed music like "Let It Snow" or "Jingle Bells" before and after the ceremony as well as during interludes between readings.
  • Hire a string quartet or carollers for an added ambience during the ceremony itself.
  • Vows: Exchange your personalised vows that include winter-themed metaphors such as "our love will last through all four seasons like this winter day we have shared today" or "just as snowflakes look different yet still belong together, our lives will intertwine in harmony forever."

The finishing touches on creating a cosy and romantic winter celebration are what will make it truly special for everyone involved.

"Winter weddings are stunning but do make sure to check the forecast regularly as your date approaches and have contingency plans in place in case of severe weather." - Andrea, experienced wedding planner

With thoughtful decorations, enchanting music, and heartfelt vows, you can create an unforgettable event that everyone will cherish for years to come.

10. Planning Winter Activities For The Guests

As a wedding planner, I understand the need to make your winter wedding one that will be remembered for years to come.

One of the best ways to accomplish this is by planning unique activities for the guests that evoke an emotional response.

Here are three of my favourite winter activities to help create a cosy and romantic atmosphere:

  1. Hot cocoa and s'mores station: Nothing says "homey", like a warm mug of hot cocoa and a sweet treat around the fire pit! Your guests will love gathering around the fire to share stories and laugh together.
  2. Ice skating: For those who love being outdoors, ice skating can be a great way for your guests to get their bodies moving while still feeling the warmth of your winter celebration. Plus, it's fun!
  3. Movie night: Give your guests an opportunity to relax in front of the big screen with their favourite snacks and drinks. You can even create a custom movie night playlist tailored just for your wedding day!

No matter what activities you choose, providing engaging entertainment will make sure that everyone has an unforgettable time at your cosy and romantic winter wedding celebration!

11. Overcoming Potential Winter Wedding Challenges

Winter weather can throw some unexpected curveballs when planning an outdoor wedding. Here are some strategies to handle potential issues:

  • Have a backup indoor venue: Even if you plan an outdoor ceremony, make sure your reception venue has ample indoor space in case of snow or rain. Scout some venues ahead of time so you're prepared.
  • Early sunset contingencies: Due to limited daylight hours, schedule wedding party photos in advance. Have a detailed shot list and timeline to maximize use of sunlight. Move up the start time of the reception and consider an afternoon ceremony.
  • Allow extra travel time for guests: Winter road conditions can be unpredictable. Advise guests to budget extra drive time, check forecasts, and avoid arriving last minute. If possible, provide on-site parking so guests don't have to walk far.
  • Know your vendor policies: Discuss weather contingency plans with your vendors. See if they're willing to reschedule or provide refunds if necessary.
  • Keep vendors informed and flexible: Discuss contingencies for snow, ice or other issues. See if they can remain "on call" to accommodate date or time changes if necessary.
  • Leave extra travel time: Advise guests to allow additional time when driving to the venue in case of icy/snowy conditions. Encourage carpooling to reduce single-car risks.
  • Set up heating and traction: Use portable heaters, install temporary floor traction, and provide umbrellas/blankets to keep guests comfortable outdoors.
  • Secure marquee tenting: Rent heated marquees and equipment to keep outdoor spaces usable as long as possible during winter events.
  • Have a snow and ice removal plan: Designate someone to shovel paths, apply salt/traction, and ensure walkways and parking spots are clear. Rent equipment ahead of time if a large area needs to be managed.
  • Develop an inclement weather communications plan: Monitor the forecast closely leading up to the wedding. Have a mass email, text system, or phone tree prepared to notify attendees if plans change.
  • Purchase wedding insurance: This provides coverage for weather-related delays and cancellations. Look for any restrictions or exclusions.
  • Keep vendors and guests informed: Develop a communications plan and check the weather frequently as the date approaches. Be ready to notify people of changes.
  • Have a positive attitude! Keep things in perspective. Minor timing issues or adaptations aren't going to ruin your special day.

"Planning an outdoor December wedding seemed risky, but with a little creativity we were able to keep our guests warm and create beautiful memories. The highlight was seeing everyone huddled around the fire pits making s'mores - it was the perfect wintry touch!" - Laura, recent winter bride

12. Ensuring Guest Comfort at a Winter Wedding

Cold weather calls for extra touches to keep your guests cozy from start to finish. Here are some ideas:

  • Provide warm drinks - Have hot chocolate, apple cider, coffee, and tea available. For alcohol, serve mulled wine or lashings of ginger beer.
  • Supply blankets - Place baskets of blankets near the ceremony chairs and have extras on hand in case guests need them. Consider offering shawls or wraps as wedding favours.
  • Have ushers provide wraps or shawls as guests are seated for the ceremony to place over their laps and shoulders. Allow them to keep the shawls as favours.
  • Have heated blankets available for chilly guests to use if needed - place them on chairs in advance.
  • Use heat lamps - Rent heat lamps and strategically place them around cocktail hour areas, food stations, and other gathering spots to keep people warm.
  • Have a fire - Fire pits, chimineas, and even fire bowls create instant ambiance. Place them in visible areas so guests can surround themselves with warmth.
  • Offer hand warmers - Provide baskets stocked with hand warmer packets for an extra special touch. Guests can slip them into gloves or pockets.
  • Set up heaters - Portable patio-style heaters around the venue will make the air more comfortable. Use permitter heaters inside the reception space.
  • Provide transportation - If traveling between venues, use buses or limos so guests don't have to go back out into the cold.
  • Have plush seating - Chairs and lounges with cushions and throws help guests bundle up when relaxing and chatting.
  • Limit time outdoors - Keep the ceremony short and sweet and transition to the indoor reception quickly. The less time spent outside, the better.

“Keep an eye out for hidden costs like heat lamp rentals and snow removal fees when budgeting. Winter weddings often have added expenses." - Sam, veteran wedding DJ

13. Choosing the Right Winter Wedding Venue

Picking a venue that aligns with your winter theme and keeps guests comfortable is key. Here are important factors to consider:

  • Indoor/outdoor flexibility - Look for venues that have both indoor spaces and heated outdoor areas to maximize your options. Ample room to move celebrations inside is crucial.
  • Capacity - Make sure the venue can accommodate your guest count, especially if space needs to be combined or shifted around due to weather.
  • Layout - The flow between indoor and outdoor areas should be seamless so guests can easily migrate and mingle.
  • Ambiance - Venues with fireplaces, exposed wood beams, and twinkling lights naturally evoke cozy winter charm.
  • Atmospheric touches: Venues with fireplaces, rustic wood elements, and stone walls naturally create cozy winter atmosphere. Twinkling lights add magical ambiance.
  • Accessibility - Ensure car park and walkways are easily navigable in snow and ice. Heated surfaces are a major plus.
  • Contingency plans - Discuss backup possibilities for power outages, snow storms, or other unexpected issues.
  • Vendor policies - Review what happens if weather forces you to reschedule or relocate the event at the last minute.
  • Venues - Choose a central, convenient site that's easy for most guests to access from major motorways and airports.
  • Parking: Look for on-site car park with nearby covered walkways to the venue entrance. Valet parking is ideal to minimise outdoor exposure. Heated car park areas are a plus.
  • On-site accommodations - Having lodging space allows out-of-town guests to stay close by without weather concerns.
  • Contingency plans: Ask venues about contingency plans for winter weather issues like power outages, supply deliveries, snow removal from car park/walkways, etc.
  • Vendor coordination: Make sure the venue allows for easy setup of any external vendor equipment like florals, lighting, marquee, heaters, etc.

"I'll never forget looking out at all the candlelit lanterns lining the pathway to the ceremony site in the snow. It was like a magical wonderland!" - Ryan, recalled his winter wedding ceremony

By factoring in these key points when touring venue options, you can find the perfect cozy and romantic winter wedding location!

Frequently Asked Questions

How Can I Make My Wedding Budget-Friendly During the Winter?

Planning a wedding in the winter can be tricky, but creating a cosy and romantic celebration doesn't have to break the bank!

As an experienced wedding planner, I've got some tips to keep your budget-friendly while still making your special day everything you've dreamed of.

First, focus on what matters most to you.

If a big venue isn't important, look for more intimate spots that are perfect for a winter wedding.

Smaller venues will often be cheaper and allow you to create a cosy atmosphere with fewer guests.

You can also think outside the box — why not consider an outdoor space?

Decorating with lights and blankets can make it just as romantic as any other setting.

Second, look for ways to save money on decorations.

For instance, bundle candles together or use smaller floral arrangements instead of one large centrepiece.

You could also use items from around your home — old books stacked up make great displays or even centrepieces.

Plus, they won't cost you anything!

Finally, use your creativity when looking at catering options.

A full-course dinner may not be necessary — maybe just serve hors d'oeuvres or puddings instead.

You could even opt for a hot chocolate bar or coffee station with all the extras like whipped cream and marshmallows!

Whatever menu you choose, having something warm will add to the cosy feeling of your winter celebration while keeping costs down.

What Are the Best Winter Flowers To Use For A Wedding?

Ah, winter weddings.

It's the perfect time for couples to slip into the warmth of their love and celebrate in a romantic setting.

But what is the key to creating an unforgettable wedding while staying within your budget?

Well, as an ex-wedding planner, allow me to impart the wisdom I have acquired over my years of experience: you must choose the right flowers!

The winter season offers some of the most beautiful blooms - roses, poinsettias, amaryllis and even orchids.

These are all vibrant and luxurious choices that will add both a cosy and romantic flair to your special day.

Not only will they look stunning in photos, but they also provide a unique aroma that can take your guests on a magical journey through your ceremony.

By selecting the right combination of these winter flowers, you can create an atmosphere that will not only be visually stunning but also full of warmth and intimacy.

Furthermore, if you opt for seasonal blooms like poinsettias or pine cones, you won't have to break the bank to get them!

So go ahead and embrace the spirit of winter by adding some floral touches that will make your wedding day memorable for years to come.

So there you have it - with these tips in mind, you can plan an enchanting winter wedding without having to compromise on style or budget.

And who knows?

Maybe one day, when you look back at photos from your special day, those flowers will remind you how lovingly you crafted this celebration together!

What Are the Best Ways to Keep Guests Warm During the Winter Wedding?

As a wedding planner, I know that winter weddings require extra attention to keep everyone comfortable and happy.

When the temperature drops, it can be not easy to maintain a cosy and romantic atmosphere - but with a few creative solutions, you can ensure your guests are warm and your celebration is as magical as ever!

The key to creating the perfect winter wedding is planning ahead.

As a host, you need to think about how you'll keep your guests feeling cosy.

From warm drinks to blankets for outdoor ceremonies, there are plenty of ways to make sure your guests stay toasty during the special day.

One great way to bring warmth to your event is through fire pits or heat lamps.

If you're having an outdoor ceremony or reception, consider adding these elements for extra comfort.

You could even provide cosy blankets for all of your guests so they can snuggle up while still enjoying the celebration.

These small touches will go a long way in making sure nobody gets too chilly!

Nothing beats hot cocoa or mulled wine on a cold winter night - so why not serve them at your wedding?

Not only will these drinks help keep everyone warm, but they'll also add an extra touch of charm and romance.

To really make it special, offer custom mugs and glasses that guests can take home as souvenirs from the big day.

Creating a cosy and romantic winter wedding doesn't have to be hard - just plan ahead!

With some clever solutions like fire pits, blankets and hot drinks, you'll make sure that everyone stays warm throughout the entire event.

Your guests will definitely thank you for that!

How Can I Make Sure My Wedding Timeline Is on Track During The Winter Season?

Planning a winter wedding can feel like an overwhelming task. Still, with the right strategy and preparation, it can be a romantic and cosy celebration!

As an experienced wedding planner, I know that making sure your timeline is on track during the winter season can be a challenge that seems impossible to conquer.

Here are my top tips for making sure your wedding timeline is on track:

Firstly, it's important to plan ahead and give yourself plenty of time for unexpected delays.

Winter weather can be unpredictable, so having extra time in your timeline will help you stay organised and avoid rushing last-minute tasks.

It's also essential to create contingency plans for unexpected disruptions such as snow or icy roads – this way, you won't have to worry about missing vendors or guests not being able to attend.

Another key step is to select reliable vendors who understand the potential challenges of a winter wedding.

Choose people who have had experience planning weddings during the colder months and know how to adjust their services accordingly.

For example, if you're having an outdoor ceremony, make sure they have heated marquees available; if you're hosting indoors, look for vendors who offer warm blankets or space heaters.

A great way to find these vendors is by asking local venues what they recommend or using online reviews from past couples who had winter weddings.

Lastly, keep communication open with all of your vendors so that everyone knows what needs to happen.

This will help ensure that there are no misunderstandings or miscommunications that could slow down the process and throw off your timeline – something none of us want!

With these tips in mind, you'll be able to create a smooth-running and stress-free winter wedding celebration!

What Are the Best Winter Wedding Favours To Give To Guests?

When it comes to winter weddings, creating a cosy and romantic atmosphere can be a challenge.

But with the right favours for your guests, you can make sure that your celebration stands out especially.

So, what are the best winter wedding favours?

You might be thinking that practical gifts like hot chocolate kits or blankets are too ordinary.

But these thoughtful presents will show your guests how much you appreciate them attending your wedding.

Not only that, but they're also meaningful and useful in the cold weather.

And if you want to add a touch of romance to your winter wedding favours, consider giving out personalised mugs or ornaments featuring the bride and groom's names and their wedding date.

For something even more unique, consider presenting each guest with an individual candlelight lantern – perfect for illuminating their table during dinner.

You can even take this idea one step further by arranging for all of the lanterns to be lit at once during dessert as a symbol of love!

If you're still looking for something special to give away at your winter wedding, don't forget about custom cookies or hot cocoa mix with a personalised label on each bag.

No matter which type of winter wedding favour you choose, it's important to think about what will make your guests feel special and appreciated on such an important day.

With just a little bit of thoughtfulness and creativity, you're sure to find the perfect favour that will create lasting memories for everyone who attends!


As a former wedding planner, I can tell you that planning a winter wedding doesn't have to be stressful.

With careful planning and budgeting, you can make your special day cosy and romantic.

You can find affordable winter flowers in season or repurpose greenery from the outdoors.

Keeping guests warm is as simple as providing blankets, hot drinks and fire pits.

And don't forget to plan extra time in case of inclement weather.

Finally, make sure your wedding favours are meaningful and unique - something that reflects the joy of the day and remains a reminder of the celebration long after it's over.

With these tips in mind, you'll be able to create an unforgettable winter wedding without breaking the bank.

I know it can seem overwhelming at first, but take it one step at a time and don't forget to enjoy the process!

After all, this is your special day - make sure it's everything you've dreamed of!

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